Welcome to the Pike County Housing Authority

located in Pike County, Illinois!

General Information

Invitation for Bids – Pest Control Services

The Pike County Housing Authority (PCHA) located at 838 Mason Street, Barry, Illinois 62312 is soliciting bids to provide professional pest control services to its public housing units located in Pike County, Illinois for the period of 4/1/2019 through 3/31/2022.

The following are specification relevant to this contract:

Service Location

The contract shall apply to all properties owned by PCHA.  There are 228 apartments plus administrative buildings, community rooms, and maintenance areas to be treated.

The Pest Control Company (PCC) will provide a fixed, one year price to provide the services listed in this specification sheet for all offices, common areas, garages, shops, community rooms, and apartment.

Arrangements can be made to view examples of the entire service area in advance of bid submittal by contacting PCHA.

Service Coverage and Schedule

The PCC agrees to inspect for and provide control of general crawling insects and mice.  The particular focus will be on roaches and bed bugs.

The PCC will inspect for non-covered pests such as (but not limited to) fleas, termites, ants, spiders, and other rodents.  The PCC will make recommendations for additional services for non-covered pests as appropriate.

The PCC will provide cleanout treatments based on established tolerance levels agreed upon between PCHA and the PCC.

All dwelling units, community rooms, common areas, and office areas must be inspected and serviced every 28 days.

The PCC shall complete an initial inspection of all areas at the beginning of the contract.  The purpose of this is to evaluate the pest control needs of all locations, identify problem areas, and to develop a management plan.  The management plan will include a mutually agreed upon schedule for regular service.  At any time during the contract, this management plan, including schedule may be altered to improve outcomes.  The PCC shall furnish all labor, supervision, materials, and equipment necessary to accomplish the inspections and implement the management plan.

The PCC will maintain a log at PCHA.  The purpose of the log will be to document and communicate pest control service and concerns with PCHA.  The PCC will verbally communicate these concerns with appropriate PCHA staff as well.  The PCC will communicate directly with tenants and PCHA staff regarding recommendations for improvement when appropriate.

The PCC shall observe all safety precautions throughout the performance of the contract.  All work shall be in accordance with all applicable Federal, State, and local safety and health requirements.  The PCC shall assume full responsibility and liability for compliance with these regulations.

The PCC must furnish to PCHA a list of all locations serviced.  All service records must be maintained by the PCC.

The PCC must demonstrate an ability to be flexible and available with service provision when needed by PCHA.  The ability to respond to concerns in a timely manner and the ability to arrange treatments in a timely manner will be a factor in determining the successful bidder.

PCHA will provide access to all apartments by means of marked keys and/or maintenance personnel.  The majority of the time the PCC will not be accompanied by any PCHA staff.

Required Licensing and Certification

The PCC will provide photocopies of Commercial Pesticide Applicator Certificates (or any other applicable certificate) or the Certificate number for each PCC employee that will be performing on-site service under this contract.

Required Insurance

The PCC shall furnish evidence with the bid for services of active insurance in the following amounts: Workmen’s Compensation Insurance at a minimum $1 million, Automobile Insurance at a minimum of $1 million and Liability Insurance at a minimum of $1 million per occurrence and a $3 million aggregate.  The PCC is responsible for ensuring that PCHA receives a valid certificate of Liability Insurance listing PCHA as an additional insured certificate holder with notice given upon cancellation.

Materials

Pesticides and other chemicals used must be registered with the United States Environmental Protection Agency and comply with any State and/or local jurisdiction requirements.  All pest control work will be performed in a safe manner and in accordance with procedures specified on the label.  A list of the chemicals used will be provided to PCHA upon request.

Fees

All responses must include a detailed fee structure related to the specifications contained in the bid.  A fee structure needs to be provided for general pest control including mice.  A separate, per occurrence fee must be provided for bed bug inspections/treatments.  In addition, the responder needs to detail the method(s) used for bed bug treatments and follow up treatments.  Preference will be given to responses that use heat as a primary treatment and include follow up inspections/treatments for a specified period of time at no additional charge.  Preference will also be given to any response that includes bed bug service along with general pest control into one annual fee/contract depending upon the overall cost.

Bids will be received until 2:00p.m. On March 11th, 2019 at the PCHA office, at which time and place all bids will be publicly opened and read.  Bids are to be totaled, factoring in all charges, and will not be accepted for individual properties.

PCHA reserves the right to reject any or all bids presented.  Failure to include all requested bid documents in the appropriate format, will lead to rejection of that particular bid.

Any questions regarding bids or for additional documents should be directed to Chris Bruns, Executive Director at 217-407-0707 or cbruns@pikehousing.com.  PCHA is an Equal Housing Provider and Equal Opportunity Employer.

Invitation for Bids – Trash Removal Services

The Pike County Housing Authority (PCHA) located at 838 Mason Street, Barry, Illinois 62312 is taking sealed bids for trash removal services for the period of 4/1/2019 through 3/31/2022.  This bid process is for PCHA properties located in Barry, Baylis, Griggsville, New Canton, Perry, Pittsfield, and Pleasant Hill.

Bids will be received until 2:00p.m. On March 11th, 2019 at the PCHA office, at which time and place all bids will be publicly opened and read.  Bids are to be totaled, factoring in all charges, and will not be accepted for individual properties.  Trash receptacles are to be furnished of heavy duty construction with wheels/attached lids.  In some instances sharing of trash cans may not be feasible and may require the furnishing of additional containers (at no additional cost), which should be factored into bids.  Bids are to be for curbside pickup, but PCHA clientele has the ability to make a reasonable accommodation request for pickup/drop off at the unit (at no additional cost), which should be factored into bids.  At the PCHA maintenance facility in Barry there is a 25 yard roll off container that will need to be provided and will require frequent dumping (at no additional cost), which should be factored into bids.

Required Insurance

The bidder shall furnish evidence of active insurance with the bid for trash removal services in the following amounts: Workmen’s Compensation Insurance at a minimum $1 million, Automobile Insurance at a minimum of $1 million and Liability Insurance at a minimum of $1 million per occurrence and a $3 million aggregate.  The bidder is responsible for ensuring that PCHA receives a valid certificate of Liability Insurance listing PCHA as an additional insured certificate holder with notice given upon cancellation.

PCHA reserves the right to reject any or all bids presented.  Failure to include all requested bid documents in the appropriate format, will lead to rejection of that particular bid.

Any questions regarding bids or for additional documents should be directed to Chris Bruns, Executive Director at 217-407-0707 or cbruns@pikehousing.com.  PCHA is an Equal Housing Provider and Equal Opportunity Employer.Pike County Housing Authority is an Equal Housing Provider and Equal Opportunity Employer.

Pike County Housing Authority has been designated as a HUD Standard Performer for FYE 12/31/17.  See PHAS Score Report.

Pike County Housing Authority has been designated as a HUD High Performer for FYE 12/31/16.  See PHAS Score Report.

Pike County Housing Authority has been designated as a HUD Standard Performer for FYE 12/31/15.  See PHAS Score Report.

Pike County Housing Authority has been designated as a HUD Standard Performer for FYE 12/31/14.  See PHAS Score Report.

Mission Statement;

The mission of Pike County Housing Authority is to be the leader in making available safe, affordable housing for low and moderate income persons through effective management and the wise stewardship of public funds. We are dedicated to provide these communities with quality housing that is decent, well-maintained, and free of drugs and violent crimes. We shall do all of these things while serving our residents and communities with the highest degree of professional courtesy, empathy and respect.

Vision Statement;

Pike County Housing Authority’s vision is to serve the needs for medium to low income persons with affordable and adequate housing while promoting their self-sufficiency and economic independence.

Applicant Information

Pike County Housing Authority manages 228 units of PUBLIC HOUSING ONLY.

Pike County Housing Authority does not have a Section 8 or Housing Choice Voucher program.

Pike County Housing Authority is only able to offer assistance in Pike County, Illinois.

Office Contact Information
Office Hours
Meet The Staff

Legal Contact Information

Applicant Information;

Apply For Housing Online – Here
Print Application – PCHA Application
Admissions & Continued Occupancy Policy – June 2018
– Grievance Policy
Tenant Selection/Approval Policy
Violence Against Women Act (VAWA) Policy
VAWA Notice Of Occupancy Rights
VAWA Certification Form
VAWA Emergency Transfer Plan
VAWA Emergency Transfer Request Form
HUD FY 2018 Income Limits
HUD FY 2018 Median Family Income
PCHA Lease
– Lease Attachment A – Pet Policy
Pet Permit
– Lease Attachment B – Firearms & Weapons Policy
– Lease Attachment C – No Smoking Policy
Flat Rent Policy
Satellite Dish Policy
Satellite Dish Request
No Trespass Policy
– No Trespass List 7.26.18
Applicant Price List
Utility Allowance 2019
Community Service & Self Sufficiency Policy & Forms
Illinois Quitline
OSH Smokefree Flyer – English
OSH Smokefree Flyer – Spanish
CDC – HUD Partnership

The Pike County Housing Authority accepts applications in many number of ways.  You may either apply online above, print out a application above and return it to us either by mail, fax, or in person at our office, contact us to have one mailed to you, etc.  Please fill out the application completely in order to guarantee speedy processing.  Incomplete applications will result in delays.  If you have any questions at all regarding the application process, please do not hesitate to call us.

Tenant Information

PAY YOUR BILL

Please use the “PAY YOUR BILL” link above to pay your rent.  Once you have clicked above, on the next screen you will simply click the section on the right for existing residents to pay your rent.  You will then be walked through the steps needed in order to create an account.  You will need to know your tenant ID#.  If you do not know this number, simply call the office and we will get it for you.  The only other thing that you will need is just your billing address information and you will be done.  Once you have already created an account then you will simply just have to log on to your account at the above link.

THE ABOVE METHOD OF CREDIT CARD PAYMENT IS PREFERRED!  By using this method you will be able to set up automatic payments, view your current balance, and will automatically add the $3.00 convenience fee to your payment.  Also, this method will allow for payments to be posted to your account in a much timelier fashion.

IF YOU CANNOT GET THE ABOVE METHOD TO WORK, PLEASE USE THE METHOD BELOW.    Please use the “PAY YOUR BILL” link below to make your payment.  Using this method you will need to manually add the $3.00 convenience fee to your payment.

PAY YOUR BILL

Either of the above payment methods are completely secure.  If there are any questions please do not hesitate to call the office, hours and contact information are here.  You may also call or come into the office with your credit/debit card information if you do not want to process it online.