REQUEST FOR PROPOSALS – FEE ACCOUNTING SERVICES

Pike County Housing Authority (PCHA), a recipient of federal assistance through the U.S. Department of Housing and Urban Development (HUD), hereby gives public notice of its intent to utilize a competitive negotiations process, in accordance with 24 CFR 85.36, for the procurement of a Fee Accounting Services Contract, the scope of which shall include those fee accounting services associated with the operation and management of all housing programs administered by PCHA.

The minimum qualifications are; (a) the specialized knowledge of, and previous experience with Federal, State, and local housing and development programs of the type and scope administered by PCHA; (b) prior experience as a fee accountant/financial consultant to a Public Housing Authority (PHA); (c) licensed/registered as a CPA and ability to practice in Illinois; (d) the ability to perform all of the required services on a timely basis; and (e) the adequacy of technical and physical resources.

Qualified accounting firms are invited to submit proposals for professional fee accounting services to PCHA no later than Monday, November 7th, 2022 at 2:00pm. Proposals should include a fixed price listing of all available services provided by the accounting firm for PCHA’s review and selection. Proposals will be evaluated, and the accountant whose proposal is most advantageous to PCHA will be selected, subject to fair and reasonable compensation. Final selection of a proposal is scheduled to be made at PCHA’s November 17th, 2022 regularly scheduled Board Meeting. PCHA reserves the right to reject any/all bids received. The term of this contract shall be for a period of 3 years beginning January 1st, 2023 and shall run through December 31st, 2025.

Proposals will be solicited once again prior to the end of the fee accounting services agreement, so as to prevent any lapse in fee accounting services for the housing authority.

Any questions pertaining to this RFP for fee accounting services, or submissions of proposals for fee accounting services, shall be submitted to Chris Bruns, Executive Director of PCHA at;

Pike County Housing Authority
P.O. Box 123
Barry, IL 62312
Phone: 217-407-0707
Fax: 217-407-0708
Email: cbruns@pikehousing.com

PCHA is an Equal Housing Provider and Equal Opportunity Employer.

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FFY 2023 FLAT RENT POLICY & FMR’s

The Pike County Housing Authority (PCHA) has available for public review and comment its updated Federal Fiscal Year (FFY) 2023 Flat Rent Policy.  This policy has been updated to incorporate HUD supplied data for FFY 2023 Fair Market Rents and FFY 2023 Unadjusted Rents.  The FFY 2023 Flat Rent Policy will be approved as a draft at PCHA’s 9/15/2022 Board Meeting.  PCHA’s updated FFY 2023 Flat Rent Policy and related documents will be available for public review for a period of at least 30 days, beginning 9/14/2022, and a public meeting will be held on 10/17/2022 at 1:00p.m. to collect any and all comments regarding the documents.  At PCHA’s 10/20/2022 Board Meeting, the FFY 2023 Flat Rent Policy and related documents will be ratified as final.  HUD requires the updated FFY 2023 Fair Market Rents and FFY 2023 Unadjusted Rents to be in effect 10/1/2022 and to be incorporated into the housing authority’s payment standards no later than 11/30/2022.

PCHA has the FFY 2023 Flat Rent Policy and related documents for review at its Community Building located at 842 Mason Street, Barry, Illinois and also below.  PCHA is an Equal Housing Provider and Equal Opportunity Employer.   

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REPOSITIONING

The Pike County Housing Authority has made the difficult decision to sell its properties in Perry and Baylis, Illinois.  This move comes after a few years of declining occupancy percentages and the lack of interested renters for either of these fine communities.  Also factoring in is the lack of amenities for the residents of these communities.  When projects are funded one of the main concerns in the applications is what is available locally for people that they would use on a daily basis.  Applications that are approved have strong cases and offerings such as medical facilities (hospitals, doctors, dentists, etc.), banks, postal services, restaurants, grocery stores, and the like.  The availability of these services enhance the lives of the residents in the communities in which they live.  This is by no means a knock against Perry and Baylis, but the reality of rural America, most places do not have the availability of these services.  Another factor in the decision is the declining population of Pike County.  Pike County has suffered a reduction in population from the previous Census report to the most current.  All of these factors contribute to the decision that has been made.

Pike County Housing Authority seeks to minimize the disruption to its clients currently living in the Perry and Baylis areas.  The first choice is to transfer the residents from these areas into other housing authority owned properties.  The second choice is to sell the properties to another affordable housing provider.  The third choice is for these residents to receive a tenant protection voucher which will allow them to rent from a private landlord and the voucher will subsidize a portion of the rent. 

Please see the letter sent to both communities;

Baylis Tenant Notification 7/26/2022

Perry Tenant Notification 7/14/2022    

Be reminded that this is the very beginning of this process to sell the properties.  There are various studies, submissions, approvals, and sales to complete.  It is expected for this process to be complete somewhere in the next 6 to 12 months.

Please contact the Pike County Housing Authority at 217-407-0707 for any questions, comments, or concerns regarding this matter.  

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INVITATION FOR BIDS – BAYLIS WASTEWATER TREATMENT FACILITY TESTING

Pike County Housing Authority (PCHA) located at 838 Mason Street, Barry, Illinois 62312 is accepting bid proposals to operate the PCHA – Baylis wastewater treatment facility located at Second & Cedar Street, Baylis, Illinois 62314.  Contract duration will cover the time period of 11/1/2022 – 6/30/2025 or as long as PCHA owns the property, whichever is less.  Potential bidders must be at least a certified class 4 operator and are required to visit the Baylis facility as often as necessary in order to complete the terms of the contract. 

Requirements of the contractor will include, but not be limited to, the following.

1. Ensure proper operation of the wastewater treatment plant, which includes meeting all NPDES permit effluent requirements and special conditions.
2. Sample collection pursuant requirements.
3. Preparation and submittal of Discharge Monitoring Reports.
4. Preparation and submittal of Sludge Management Reports.
5. Laboratory Analysis.
6. Maintaining required operating records and reports.
7. Maintaining, and if necessary, implementing emergency operating plan.
8. Performing routine operational control testing as recommended.

Bidders shall furnish evidence with the bid for services, active insurance in the following amounts: Commercial General Liability with a combined single limit for bodily injury and property damage of not less than $1,000,000.00 per occurrence, Workers Compensation Insurance at a $1,000,000.00 minimum, and Automobile Liability on owned and non-owned motor vehicles used on the site or in connection therewith for a combined single limit for bodily injury and property damage of not less than $500,000.00 per occurrence.  Bidders are responsible for ensuring that PCHA receives a valid Certificate of Insurance listing PCHA as an additional insured certificate holder with notice given upon cancellation.

Bids will be received until 10/7/2022 at 1:00pm at the PCHA office address above and shall be totaled by the overall cost for performance of the above services.  PCHA reserves the right to reject any or all bids presented. 

Any questions should be directed to Chris Bruns, Executive Director at 217-407-0707 or cbruns@pikehousing.com.  PCHA is an Equal Opportunity Employer & Equal Housing Provider.

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2023 UTILTY ALLOWANCE UPDATE

The Pike County Housing Authority (PCHA) has available for public review and comment its FY 2023 Utility Allowance Schedule (UAS) documentation.  This documentation indicates the allowances as calculated by Johnson Controls to offset PCHA clients Ameren Electric utility costs.  The FY 2023 UAS will be approved as a draft at PCHA’s 8/18/2022 Board Meeting.  The FY 2023 UAS documentation will be available for public review for a period of at least 30 days, beginning 8/18/2022, and a public meeting will be held at the PCHA office located at 838 Mason Street, Barry, Illinois on 10/17/2022 at 2:00p.m. to collect any and all questions, comments, and concerns regarding the FY 2023 UAS documentation.  At PCHA’s 10/20/2022 Board Meeting it is planned to ratify the FY 2023 UAS as final. 

PCHA has the FY 2023 UAS documents mentioned above for review at its Community Building located at 842 Mason Street, Barry, Illinois 62312 and are linked below. PCHA is an Equal Housing Provider and Equal Opportunity Employer.   

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2022 CAPITAL FUND PROGRAM GRANT

Pike County Housing Authority (PCHA) has available for review and comment its 2022 Capital Fund Program Grant documents.  These documents indicate the work PCHA has scheduled for the 2022 Capital Fund Program Grant issued by HUD.  Contained in the documents are the 2022 Capital Fund Program Grant Budget, Capital Fund Program 5 Year Plan for years 2022 – 2026, HUD Form 50077-CR, HUD Form 50071, Lobbying Form – SFLLL, Certification of Compliance with Public Hearing, and Written Statement Defining a Significant Amendment.  The 2022 Capital Fund Program Grant documents were approved as a draft at PCHA’s June 16th, 2022 Board Meeting.  The 2022 Capital Fund Program Grant documents will be available for review for a period of at least 45 days, beginning June 29th, 2022.  A Public Hearing will be held on August 15th, 2022 at 1:00p.m. at the PCHA office to collect any and all questions, comments, and concerns regarding the items.  At PCHA’s August 18th, 2022 Board Meeting it is planned to ratify the items as final.  The 2022 Capital Fund Program Grant documents are available for review at the PCHA community building located at 842 Mason Street, Barry, Illinois 62312 and are linked below.  PCHA is an Equal Housing Provider and Equal Opportunity Employer.   

Capital Fund Program 2022 Budget

Capital Fund Program 5 Year Action Plan 2022-2026

HUD Form 50077-CR

HUD Form 50071

Lobbying Form LF – SFLLL

Certification of Compliance with Public Hearing

Written Statement Defining Significant Amendment & Modification

UPDATE: The CFP 2022 Draft Package was ratified as final at the PCHA 8/25/2022 Board Meeting.

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INVITATION FOR BIDS – WATER HEATER REPLACEMENT, SITE AND BUILDING IMPROVEMENTS

The Pike County Housing Authority will receive sealed bids for Proposal No. 1: Water Heater Replacement and Proposal No. 2: Site Improvements at Projects IL-71-1/Barry, IL-71-3/Pleasant Hill, IL-71-4/Griggsville, IL-71-5/Perry, IL-71-6/Baylis, IL-71-9/Pittsfield, IL-71-10/Barry, IL-71-13/Pittsfield, IL-71-14/New Canton, and IL-71-15/Pittsfield. Bids will be received in a single lump sum proposal until 2:00 p.m., prevailing time on the 8th day of September 2022, at the office of the Public Housing Authority, 838 Mason Street, Barry, IL 62312. Bidders will be required to follow all procurements polices set by HUD and the Pike County Housing Authority, this shall include a Bid Guarantee. For additional information about bid requirements and to obtain a complete bid solicitation contact Chris Bruns, Executive Director for the Pike County Housing Authority at (217) 407-0707 or obtain documents from the Architect, Eggemeyer Associates Architects, Inc., Herrin, Illinois; (618) 988-2380 or the Architect’s website: www.eaarchitects.com.  Please contact the Architect to be added to the plan holders list.

UPDATE: PCHA held a bid opening on this scope of work 9/8/2022. The apparent low bid for Proposal 1 was submitted by Damon’s Plumbing and apparent low bid for Proposal 2 was submitted by Trotter General Contracting. Full bids from all vendors, bid tabulations, and attendance record below.

Pike County – Project Manual

Pike County – Revised Drawings

Pike County – Bidders Checklist

Proposal 1 and 2 Estimate 7/18/2022

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REQUEST FOR PROPOSALS – LEGAL SERVICES

The Pike County Housing Authority (PCHA) is soliciting proposals detailing qualifications and pricing from individuals and firms interested in providing legal services for the Authority. This involves dealing with complex legal and policy issues and requires interaction with management, appointed officials, local, state, and federal court systems, and other administrative agencies. It is expected that the individual or firm will be able to provide PCHA with knowledge, skills and abilities in a variety of areas, including, but not limited to, the following:

1. Parliamentary Procedure and Robert’s Rules of Order;
2. Open Meetings Act and Freedom of lnformation Act;
3. Land Use Law and zoning processes and procedures;
4. Acquiring easements or other property interests through negotiations or eminent domain;
5. Knowledge of applicable legal issues related to evictions, collections, crime, etc.;
6. Development Agreements and legal issues related to Tax Credit Financing;
7. Defense of insurance claims, including knowledge of the Illinois Tort Immunity Act;
8. Employment contracts, labor law, and collective bargaining procedures;
9. Worker’s compensation law and liability; and
10. Other services as they become needed/necessary.

Previously, PCHA has employed both a Regular Counsel and Special Counsel providing legal services for the Authority. For more basic legal matters, Regular Counsel served as the primary representation, however, in legal matters that were above the Regular Counsel’s understanding or ability, the Special Counsel served as the primary representation. Depending on the RFP’s received this dual representation may or may not continue.

Qualified legal service firms are invited to submit a proposal for a Legal Services Agreement with PCHA no later than Monday, September 12th, 2022 at 2:00p.m. Proposals should include information regarding the interested legal service firm’s qualifications, qualifications of Counsel to be assigned to the Authority, and a fixed price listing of services, including mileage or per diem rates, provided by the legal service firm, for PCHA’s review and selection. Proposals will be evaluated, and the legal service firm’s proposal that is most advantageous to PCHA will be selected, subject to fair and reasonable compensation. The term of this Legal Services Agreement shall be for a period of 3 years beginning October 1st, 2022 and shall run through September 30th, 2025. Proposals will be solicited once again prior to the end of the Legal Services Agreement, so as to prevent any lapse in legal services for the Authority.

Any questions pertaining to this RFP for Legal Services, or proposals for a Legal Services Agreement, shall be submitted to Chris Bruns, Executive Director of the Pike County Housing Authority at;

Pike County Housing Authority

838 Mason Street, PO Box 123

Barry, IL 62312

Phone: 217-407-0707

Fax: 217-407-0708

PCHA is an Equal Housing Provider and Equal Opportunity Employer.

UPDATE: PCHA received 1 proposal for legal services from Mahoney, Silverman, and Cross the housing authority’s current legal counsel. This proposal will be reviewed at PCHA’s Board Meeting 9/15/2022 and will be accepted.