REQUESTS FOR PROPOSALS – EXTERIOR IMPROVEMENTS 71-1 BARRY, 71-2 BARRY, 71-3 PLEASANT HILL, 71-4 GRIGGSVILLE

The Pike County Housing Authority will receive sealed bids for Exterior Improvements at Projects IL-71-1 & 2/Barry, IL-71-3/Pleasant Hill, and IL-71-4/Griggsville.  Bids will be received in a single lump sum proposal until 2:00 p.m., prevailing time on the 14^h day of February 2023, at the office of the Public Housing Authority, 838 Mason Street, Barry, IL 62312.  Bidders will be required to follow all procurements polices set by HUD and the Pike County Housing Authority, this shall include a Bid Guarantee. For additional information about bid requirements and to obtain a complete bid solicitation contact Chris Bruns, Executive Director for the Pike County Housing Authority at (217) 407-0707 or see the links to the bid documents below.  Documents may also be obtained from the Architect, Eggemeyer Associates Architects, Inc., Herrin, Illinois; (618) 988-2380 or the Architect’s website: www.eaarchitects.com.  PCHA is as Equal Opportunity Employer and Equal Housing Provider.

REPOSITIONING

The Pike County Housing Authority has made the difficult decision to sell its properties in Perry and Baylis, Illinois.  This move comes after a few years of declining occupancy percentages and the lack of interested renters for either of these fine communities.  Also factoring in is the lack of amenities for the residents of these communities.  When projects are funded one of the main concerns in the applications is what is available locally for people that they would use on a daily basis.  Applications that are approved have strong cases and offerings such as medical facilities (hospitals, doctors, dentists, etc.), banks, postal services, restaurants, grocery stores, and the like.  The availability of these services enhance the lives of the residents in the communities in which they live.  This is by no means a knock against Perry and Baylis, but the reality of rural America, most places do not have the availability of these services.  Another factor in the decision is the declining population of Pike County.  Pike County has suffered a reduction in population from the previous Census report to the most current.  All of these factors contribute to the decision that has been made.

Pike County Housing Authority seeks to minimize the disruption to its clients currently living in the Perry and Baylis areas.  The first choice is to transfer the residents from these areas into other housing authority owned properties.  The second choice is to sell the properties to another affordable housing provider.  The third choice is for these residents to receive a tenant protection voucher which will allow them to rent from a private landlord and the voucher will subsidize a portion of the rent. 

Please see the letter sent to both communities;

Baylis Tenant Notification 7/26/2022

Perry Tenant Notification 7/14/2022    

Be reminded that this is the very beginning of this process to sell the properties.  There are various studies, submissions, approvals, and sales to complete.  It is expected for this process to be complete somewhere in the next 6 to 12 months.

Please contact the Pike County Housing Authority at 217-407-0707 for any questions, comments, or concerns regarding this matter.  

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REQUEST FOR PROPOSALS – FEE ACCOUNTING SERVICES

Pike County Housing Authority (PCHA), a recipient of federal assistance through the U.S. Department of Housing and Urban Development (HUD), hereby gives public notice of its intent to utilize a competitive negotiations process, in accordance with 24 CFR 85.36, for the procurement of a Fee Accounting Services Contract, the scope of which shall include those fee accounting services associated with the operation and management of all housing programs administered by PCHA.

The minimum qualifications are; (a) the specialized knowledge of, and previous experience with Federal, State, and local housing and development programs of the type and scope administered by PCHA; (b) prior experience as a fee accountant/financial consultant to a Public Housing Authority (PHA); (c) licensed/registered as a CPA and ability to practice in Illinois; (d) the ability to perform all of the required services on a timely basis; and (e) the adequacy of technical and physical resources.

Qualified accounting firms are invited to submit proposals for professional fee accounting services to PCHA no later than Monday, November 7th, 2022 at 2:00pm. Proposals should include a fixed price listing of all available services provided by the accounting firm for PCHA’s review and selection. Proposals will be evaluated, and the accountant whose proposal is most advantageous to PCHA will be selected, subject to fair and reasonable compensation. Final selection of a proposal is scheduled to be made at PCHA’s November 17th, 2022 regularly scheduled Board Meeting. PCHA reserves the right to reject any/all bids received. The term of this contract shall be for a period of 3 years beginning January 1st, 2023 and shall run through December 31st, 2025.

Proposals will be solicited once again prior to the end of the fee accounting services agreement, so as to prevent any lapse in fee accounting services for the housing authority.

Any questions pertaining to this RFP for fee accounting services, or submissions of proposals for fee accounting services, shall be submitted to Chris Bruns, Executive Director of PCHA at;

Pike County Housing Authority
P.O. Box 123
Barry, IL 62312
Phone: 217-407-0707
Fax: 217-407-0708
Email: cbruns@pikehousing.com

PCHA is an Equal Housing Provider and Equal Opportunity Employer.

UPDATE: Hawkins Ash CPA’s was selected as the fee accounting service provider for FY 2023, FY 2024, and FY 2025 at PCHA’s 11/17/2022 Board Meeting.

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INVITATION FOR BIDS – BAYLIS WASTEWATER TREATMENT FACILITY TESTING

Pike County Housing Authority (PCHA) located at 838 Mason Street, Barry, Illinois 62312 is accepting bid proposals to operate the PCHA – Baylis wastewater treatment facility located at Second & Cedar Street, Baylis, Illinois 62314.  Contract duration will cover the time period of 11/1/2022 – 6/30/2025 or as long as PCHA owns the property, whichever is less.  Potential bidders must be at least a certified class 4 operator and are required to visit the Baylis facility as often as necessary in order to complete the terms of the contract. 

Requirements of the contractor will include, but not be limited to, the following.

1. Ensure proper operation of the wastewater treatment plant, which includes meeting all NPDES permit effluent requirements and special conditions.
2. Sample collection pursuant requirements.
3. Preparation and submittal of Discharge Monitoring Reports.
4. Preparation and submittal of Sludge Management Reports.
5. Laboratory Analysis.
6. Maintaining required operating records and reports.
7. Maintaining, and if necessary, implementing emergency operating plan.
8. Performing routine operational control testing as recommended.

Bidders shall furnish evidence with the bid for services, active insurance in the following amounts: Commercial General Liability with a combined single limit for bodily injury and property damage of not less than $1,000,000.00 per occurrence, Workers Compensation Insurance at a $1,000,000.00 minimum, and Automobile Liability on owned and non-owned motor vehicles used on the site or in connection therewith for a combined single limit for bodily injury and property damage of not less than $500,000.00 per occurrence.  Bidders are responsible for ensuring that PCHA receives a valid Certificate of Insurance listing PCHA as an additional insured certificate holder with notice given upon cancellation.

Bids will be received until 10/7/2022 at 1:00pm at the PCHA office address above and shall be totaled by the overall cost for performance of the above services.  PCHA reserves the right to reject any or all bids presented. 

Any questions should be directed to Chris Bruns, Executive Director at 217-407-0707 or cbruns@pikehousing.com.  PCHA is an Equal Opportunity Employer & Equal Housing Provider.

UPDATE: Due to the impending sale of the property and previously accepted quote from Bainter Environmental at PCHA’s 7/21/2022 Board Meeting, it has been decided to continue with Bainter Environmental through the sale of the property, expected in 2023.